- Support for personal and career growth
- Conducive working environment
- Competitive remuneration package
- Medical Benefits – Outpatient Treatment, Inpatient Treatment, Maternity
- Benefits, Dental & Optical Treatment
- AeU Scholarship – Employee, Spouse & Children
- Computer Loan Scheme
- Group Term Life Insurance
- Training for Professional Development
- 5 working days
Executive School of Graduate Studies (SGS)
Job Responsibilities:
- To support the operations of SGS according to the job scope assigned.
- To manage Proposal Defence (PD) and matters related to it (pre and post) in order to ensure the efficient and professional conduct of PD.
- To manage Viva-Voce Examination and matters related to it (pre and post) in order to ensure efficient and professional conduct of Viva Voce.
- To be responsible for the retention initiatives for PhD students and fulfilling the KPI for the retention initiatives.
- To implement and monitor the standard operation procedures (SOPs) in order to ensure the processes are well implemented and monitored.
- To compile and prepare all relevant data for all reports for Academic Management Committee Meetings, Senate Meeting, and other requirements.
- To act as School secretariat for School’s meeting and prepare minutes meeting.
- To arrange and organize SGS’s activities whenever is necessary.
- To auto-enroll for PhD students
- To respond on the students’ requests, complaints, and compliments in order to ensure the services are up to students’ expectations.
- To assist Dean of SGS in developing the policies, rules and regulations and other academic matters requirements for postgraduate studies.
- To assist Dean of SGS in strengthening networks and relationships with internal and external departments, agencies, institution or organization in order to build the network, support and collaboration.
- To perform any other tasks given by the Dean and Management from time to time.
Requirements:
- Bachelor’s Degree in Management, Record Management or relevant fields.
- Minimum 2 years experience in as Executive position.
- Excellent command of English language for written and verbal.
- MS Office (Word, Excel, PowerPoint).
- Possess strong analytical skills and problem-solving ability.
- Able to come up with innovative initiatives to increase efficiency.
- Able to work independently.
- Team player with good time management.
To apply for this opportunity, interested applicants should forward a detailed resume, a cover letter and salary expectations to hrm@aeu.edu.my.
Finance Executive
Job Responsibilities:
- Handle a full set of accounts.
- Monitor and manages end-to-end financial processes, including collections, payments, monthly close activities, and balance sheet reconciliation.
- Ensure all accounting records are properly recorded and reconciled from time to time.
- Review the integrity and accuracy of all accounting entries in accounting system.
- Ensuring all accounting systems, practices, controls, and procedures are fully compliance with company policies.
- Establish effective internal control procedures to improve accounting and reporting systems.
- Responsible to prepare any financial or management report and analysis when requested, to support management performance and decision-making (i.e. financial planning and analysis, control, data analysis, etc.)
- Assist in the communication, coordination, and liaison with all parties, such as relevant authorities, auditors, tax agents, and other internal and external stakeholders.
- Any ad-hoc reporting or other duties as assigned.
Requirements:
- A Candidate must possess a Bachelor’s Degree/Professional Certification/Diploma in Accounting, Finance, or a related field or equivalent.
- Proficiency in Microsoft Excel & AutoCount Software is an added advantage.
- At least 1-2 years of experience in Accounting/Finance field. Fresh graduates are welcome to apply.
- Strong self-motivation, discipline, resourcefulness, and ability to work independently as well as in a team.
- Exceptional attention to detail and meticulous approach to work.
- Strong sense of responsibility and respect for timelines and deadlines related to Finance matters.
To apply for this opportunity, interested applicants should forward a detailed resume, a cover letter, and salary expectations to hrm@aeu.edu.my.
Executive / Senior Executive Registry
Job Responsibilities:
- Develop, produce and improve templates of forms and reports pertaining to assessment activities.
- Provide all information from students, proctors and venue providers (including Malaysia Embassy) on Proctoring Services to the Head of Assessment.
- Provide the Exam Attendance List for local and oversea.
- Serve as Exam Secretariat during Final Examination.
- Assist the Head of Assessment in ensuring final examination activities are managed and coordinated efficiently and professionally in the most confidential manner.
- Assist the Head of Assessment in distributing the exam answer scripts to examiners.
- Ensure and monitor all marks for final examination are keyed-in within the specified time.
- Coordinate with School and other departments as to ensure the continuous assessment activities are conducted timely and efficiently.
- Serve as secretariat for School Examination Board Meeting and University Examination Board Meeting.
- Provide reports of exam results to School Examination Board Meeting, University Examination and Senate Meeting.
- Manage the academic offences and students’ appeals following the academic rules and regulations.
- Provide the final Academic Transcript for School.
- Update documents in students’ files and assessment’s’ files.
- Assist the Head of Assessment in training of any new or part time staff.
- Assist the Registry Department on Convocation, Orientation & MQA matters.
- Perform any other task assigned by the superior from time to time.
Requirements:
- A Candidate must possess at least a Bachelor Degree in any field.
- At least 3 years of experience in Assessment/Examination matters.
- Strong self-motivation, discipline, resourcefulness, and ability to work independently as well as in a team.
- Exceptional attention to detail and a meticulous approach to work.
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
Webmaster
We are looking for a skilled Webmaster to manage our organization’s web presence. The Webmaster will be responsible for maintaining servers and ensuring websites are functional, user-friendly, visually pleasing, and up-to-date.
To be successful as a Webmaster you should be able to work well in a team, collaborating with managers, designers, writers, etc. As an exceptional Webmaster, you should have excellent technical skills and a good understanding of creative online marketing.
Job Responsibilities:
- Determining client website needs and requirements.
- Building and testing aesthetic, functional, and user-friendly websites.
- Coordinating with designers, content providers, and management or business owners.
- Implementing and ensuring website security and data protection.
- Maintaining, updating, and optimizing servers.
- Monitoring and analyzing site performance.
- Updating website content and reviewing SEO.
- Addressing and responding to user comments and complaints.
Requirements:
- Possess Bachelor Degree in Computer Science or a related field preferred.
- At least 3 years of working experience in the related field.
- Working knowledge of programming languages and operating systems.
- Knowledge of website management tools.
- Online marketing and SEO skills.
- Knowledge of IT security.
- Good collaboration skills.
- Reliable and detail-oriented.
- Good communication and problem-solving skills.
Attractive Benefits:
- Medical Benefits – Outpatient Treatment, Inpatient Treatment, Maternity Benefits, Dental & Optical Treatment
- Scholarship – Employee, Spouse & Children
- Computer Loan Scheme
- Group Term Life Insurance
- Training for Professional Development
- 5-day work week
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
Assistant Manager Information & Communications Technology Services (ICTS)
Job Responsibilities:
- Manage and conduct the development, testing, installation/development, configuration, integration, enhancement and maintenance of all university’s information systems and infrastructure network.
- Plan, manage and implement project management in the most effective and efficient way by assisting the HOD/superior in managing project schedule, costs, resources, risk, and change control for multiple projects.
- To act on behalf of the HOD when required, in making critical decision on policy or operational matter.
- Assist HOD/superior in providing technical expertise and recommendations for determining the feasibility of proposed/new ICT systems/projects/initiatives in terms of resources, cost and time within systems and development scope.
- Provide assistance, advice and guidance to all business users in the effective use of applications and information technology including the university systems.
- Manage a professional and efficient collaboration with cross-functional teams, departments, and AeU users and clients
- Manage and supervise software development team, technical/operation team and subordinate to ensure smooth integration and deployment of the software and systems to elevate technology and apply best practices.
- Work with infrastructure team to ensure necessary infrastructure/procedure is in place to facilitate 24×7 uninterrupted smooth operation; develop/implement and maintain backup/recovery procedure to maximize system and server availability and stability; and ensure security of university system/network and data protection.
- Assist in the compilation and maintenance of an accurate inventory of hardware and software.
- Assist HOD/superior in engaging with vendor on hardware, software, network support, which needed external expertise for rectification.
- Assist HOD/superior in managing a procurement arrangement or an outsourced relationship for 3rd party application development and programming consultants.
- Available on-duty/on-call and on-site standby for relevant request for support.
- Ensure all users’ queries from log support calls/emails are resolved on time and document their outcome.
- Continuously update technical knowledge and skills by doing research, attending in-house and/or external course, reading manuals and assessing new applications.
- Perform any other tasks and duties as assigned by superior or the management from time to time.
Requirements:
- Bachelor Degree in Computer Science/Software Engineering/Information Technology/Information Systems, or relevant fields.
- Minimum 5 years’ experience in IT services and develop.
- Possess strong leadership, analytical skills and problem-solving ability.
- Experienced in programming language (e.g. PHP, Java, Web Development), database (e.g. mySQL) and infrastructure/server applications
- Strong programming skills.
- Required Language(s) – English. Bahasa Malaysia.
- Team player with good time management
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
Senior System Analyst
Job Responsibilities :
Main
- Working knowledge of project management and all phases of software development life cycle.
- Gather requirements from stakeholder and perform systems design.
- Develop and test new application based on user requirement.
- Maintain all application system, which include installation, customization, testing, documentation and training the users.
- Develop and generate all required reports, which are needed by the users.
- Provide technical support on all application for all developers when required.
General
- Provide technical expertise and recommendations in assessing new software projects and initiatives to support and enhance existing systems.
- Meet and coordinate with internal and external stakeholders to establish project scope, system goals, requirements and business requirements documents.
- Develop, analyse, prioritise, and organise requirement specifications, data mapping, diagrams (e.g. use cases, flowcharts, database design, etc), and flowcharts for developers and testers to follow.
- Translate in between highly technical specifications and non-technical requirements.
- Design and develop main controller components and programming solution for the software programmers/developers.
- Conduct system testing, coordinate testing processes and procedures to ensure overall quality assurance process.
- Perform deployment, setup and configuration of the completed system.
- Perform design, implementation, identify modifications and upgrades of information systems to meet the business and changing user needs.
- Involve in managing an outsource relationship for 3rd party application development and programming consultants.
- Assist network administrator with application installation and testing.
- Provides assistance, training and advice to business users in the effective use of applications and information technology.
- Coordinate application development for multiple projects.
- Write technical procedures and documentation for the applications including operations, user guide, training etc.
- Serve as a liaison and facilitator between all business units to assist in addressing and resolving IT software issues.
Requirements:
- Candidate must possess at least a Bachelor Degree in Computer Science/Software Engineering/Engineering/Information Technology/Information Systems or equivalent.
- 4-6 years working experience with systems analysis, design, implementation, testing, installing, configuring, training, maintaining of new applications and information systems technologies.
- Strong understanding and knowledge of the principles and practices associated with systems development and database support/maintenance/administration.
- Proven ability to assess business needs and translate them into relevant solutions.
- Working knowledge and experience with variety of programming languages.
- Excellent analytical, organisational and communication skills including good written and spoken English and Bahasa Malaysia.
- Ability to work in team, meeting deadlines and work under minimum supervision.
Attractive Benefits:
- Medical Benefits – Outpatient Treatment, Inpatient Treatment, Maternity Benefits, Dental & Optical Treatment
- Scholarship – Employee, Spouse & Children
- Computer Loan Scheme
- Group Term Life Insurance
- Training for Professional Development
- 5-day work week
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
System Analyst
Job Responsibilities :
Main
- Working knowledge of project management and all phases of software development life cycle.
- Gather requirements from stakeholder and perform systems design.
- Develop and test new application based on user requirement.
- Maintain all application system, which include installation, customization, testing, documentation and training the users.
- Develop and generate all required reports, which are needed by the users.
- Provide technical support on all application for all developers when required.
General
- Provide technical expertise and recommendations in assessing new software projects and initiatives to support and enhance existing systems.
- Meet and coordinate with internal and external stakeholders to establish project scope, system goals, requirements and business requirements documents.
- Develop, analyse, prioritise, and organise requirement specifications, data mapping, diagrams (e.g. use cases, flowcharts, database design, etc), and flowcharts for developers and testers to follow.
- Translate in between highly technical specifications and non-technical requirements.
- Design and develop main controller components and programming solution for the software programmers/developers.
- Conduct system testing, coordinate testing processes and procedures to ensure overall quality assurance process.
- Perform deployment, setup and configuration of the completed system.
- Perform design, implementation, identify modifications and upgrades of information systems to meet the business and changing user needs.
- Involve in managing an outsource relationship for 3rd party application development and programming consultants.
- Assist network administrator with application installation and testing.
- Provides assistance, training and advice to business users in the effective use of applications and information technology.
- Coordinate application development for multiple projects.
- Write technical procedures and documentation for the applications including operations, user guide, training etc.
- Serve as a liaison and facilitator between all business units to assist in addressing and resolving IT software issues.
Requirements:
- Candidate must possess at least a Bachelor Degree in Computer Science/Software Engineering/Engineering/Information Technology/Information Systems or equivalent.
- 2-3 years working experience with systems analysis, design, implementation, testing, installing, configuring, training, maintaining of new applications and information systems technologies.
- Strong understanding and knowledge of the principles and practices associated with systems development and database support/maintenance/administration.
- Proven ability to assess business needs and translate them into relevant solutions.
- Working knowledge and experience with variety of programming languages.
- Excellent analytical, organisational and communication skills including good written and spoken English and Bahasa Malaysia.
- Ability to work in team, meeting deadlines and work under minimum supervision.
Attractive Benefits:
- Medical Benefits – Outpatient Treatment, Inpatient Treatment, Maternity Benefits, Dental & Optical Treatment
- Scholarship – Employee, Spouse & Children
- Computer Loan Scheme
- Group Term Life Insurance
- Training for Professional Development
- 5-day work week
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
Analyst Programmer
Job Responsibilities:
- Analyse, design and develop new module, bug fixing, maintain and support modules in Campus Management System (CMS), Learning Management System (LMS), and other systems and program.
- Assist and support in operations for CMS (e.g. myAeU), LMS (e.g. myPLS), mySPEED and other systems and program.
- Develop technical specifications and implementation of Java and PHP based codes or any programming languages required by the organisation.
- Develop multi-tiered web-based application development using XML, PHP, PHP Framework, Web Service and Service Oriented Architecture (SOA).
- Develop any reporting modules from mySQL database in web-based, PDF or excel format.
- Assist in developing technical documentation whenever required
- Estimate and plan development work, report on task progress and deliver work on schedule.
- Provide guidance and technical expertise to less experienced programmer in resolving design and code problems.
- Perform any other tasks and duties as assigned by superior or the management from time to time.
Requirements:
- Bachelor Degree in Computer Science/Software Engineering/Information Technology/Information Systems, or relevant fields.
- Minimum 2 years’ experience in IT services and develop.
- Possess strong analytical skills and natural problem-solving ability.
- Experienced in MySQL server.
- Strong programming skills.
- Required Language(s) – English. Bahasa Malaysia.
- Team player with good time management.
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
Assistant Executive/Executive Quality Assurance and Regulatory Affairs (QARA)
Job Responsibilities:
- Assist with the management and processes of PA, FA, Renewal and other application to MQA JPT, etc.
- Create Tracking Sheets for each QA–managed Programme
- Maintain a spreadsheet of Programme reviews and follow–up to keep course reviews on schedule and documentation up to date.
- Assist internal and external correspondence, which include: –
- liaise with all relevant quality assurance stakeholders, as necessary to ensure Quality Matters standards, SOPs, policies and practices are consistently applied.
- communicate information (via phone, email, website, etc.) regarding quality assurance matters, procedures, and processes, as needed.
- Represent QARA and follow-up (as and when required) in all communications including audit sessions, meetings, phone conversations, email and others.
- Update QA database in system (eSP system, MQR, EIPTS, others) with appropriate programme information.
- Manage the filing of all QARA documentation (QA standards, SOPs, policies letters from MQA, JPT, others).
Requirements:
- Candidates must possess at least a Bachelor’s Degree
- At least 2 years working experience
- Competency in Microsoft applications is a must.
- Candidates with previous working experience in tertiary education are preferred
- Excellent interpersonal skills at all levels with good communication skills in English.
- Team player with good time management
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
Senior Executive / Executive Talent Management & Development Department
Job Responsibilities:
- Handle day to day management of the Academic Facilitator and Adjunct recruitment process i.e. involves screening and compiling employment paperwork such as CV, Academic Transcript, Teaching Permit, etc.
- Process employment paperwork (letters/documents) such as employment contract, acceptance form, etc.
- Work closely with other Departments/ Schools to understand their recruitment needs and requirements.
- Prepare claim for all Academic Facilitator after each semester / modular submitted to finance for payment.
- Verify and check all submission of Academic Facilitator claim (Tutorial, Quiz & Assignment / Modular)
- Administer Teaching Permit applications and renewals to ensure compliance with the Private Higher Educational Institutions Act 1996 and internal business processes.
- Provide advice and guidance to staff on teaching permit requirements for staff with teaching duties.
- Maintain and upkeep a proper filling of correspondences to ensure all records are efficiently documented and recorded in Personal File (Hardcopy) & HR System (Softcopy) and other respective files for easy retrieval.
- Prepares and types a variety of letter, correspondence, memorandums, circulars and reports as directed by superior. Open, sorts and distributes incoming mail and school correspondence.
Requirements:
- Bachelor in Human Resource Management, Business Administration, or relevant fields.
- 3 – 5 years in Human Resource and Administration field / functions.
- Competency in Microsoft applications is a must.
- Strong knowledge in Employment Act, Malaysia Labour Law and other related legislation.
- Good with numbers and details.
- Proactive and possess high attention to details, strong analytical and problem-solving skills and able to handle multiple tasks.
- Team player with good time management.
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address.
Note: Only shortlisted candidates will be notified.
Academic Fellow
Job Responsibilities:
Supervision:
The Academic Fellow is responsible for guiding the student in planning their research and dissertation/thesis preparation. The following are some aspects of the responsibilities:
- Guides the student in the selection and planning of an original research topic.
- Establishes with the student a realistic timetable for completion of the various phases.
- Ensures that student has an understanding of the relevant theories and the methodological and technical skills necessary.
- Ensure quality of supervision.
- Submits a half-yearly Progress Report on the student’s research progress.
- Attends the student’s research proposal defense.
- Attends the student’s viva voce examination.
Teaching and Facilitation:
- Teaching and facilitating modules inclusive of the development, uploading and overall programme of the LMS of the subjects assigned.
- To be the Subject Matter Expert (SME) for the modules assigned.
Programme Administration & Development
- To assist the Dean in the general administration, coordination, academic counselling and monitoring of students’ academic performances.
- To assist the Dean by providing inputs and suggestions in the review of the School’s existing and new programmes.
- To assist the Dean by providing inputs and documentation in the accreditation of school programmes
Research and Publication
- To conduct research and write academic papers for discussions, conferences and publications in academic forum and journals.
Requirements:
- Must have a Doctoral qualification in related field.
- Retired Professor from IPTA are welcome to apply.
- Minimum 5 years’ experience as an academia in an established and reputable institution of higher learning.
- Experience in supervision of Doctoral students.
- Interest and/or experience in student support and performance issues.
Interested candidates are requested to submit a detailed curriculum vitae showing all qualifications and experience, current contact details (telephone number and e-mail address), as well as full personal particulars together with a recent passport-sized photograph to hrm@aeu.edu.my or post to the following address latest by February 28, 2019.
Internship
- Currently pursuing Diploma/Degree in Computer Science/ Human Resource/ Mass Communication and any related fields.
- Willing to work in Subang Jaya.
Asia e University
Wisma Subang Jaya,
No. 106, Jalan SS15/4, 47500 Subang Jaya, Selangor.